How to choose a corporate email provider

E-mail is a traditional method of communication in most companies. It's fast, efficient, transports files and, to some extent, rivals instant messaging applications.

Precisely for this reason, there are those who give up the most modern options for sending messages, making a point of using e-mail. One of the main reasons is the credibility that an organization gives when communicating with a professional email.

Although free providers fulfil very well the functions for which they were created, over time it is better to hire a professional service, a personalized address “@yourcompany.com”.

This post wants to show why it's good to adopt corporate email and how to choose the ideal one. Check out!

Discover the advantages of corporate email

Those who hire a business email provider experience several benefits:

Standardization

When contracting the email service, a standard format for addresses is defined. The basic is “[email protected]”. This way, there is no need to keep a huge list of addresses or memorize each person's addresses.

Credibility

As already mentioned, using free providers, in addition to possibly not meeting your needs anymore, is difficult to control and gives the impression of amateurism, lack of experience and that you do not take communication with customers seriously.

Support

By contracting the provider, you purchase a whole package of services together. One of them is support. Problems related to corporate email, such as on the server, for example, are less likely to occur. But if it does, it will be promptly resolved. This is different from using a public server, which you have no control over.

Safety

The provider can help with the security issue in two ways: the first is with regard to malware. Email is already known to be a gateway to malicious programs. So when the service provider uses encrypted connections, the risk of infection is significantly reduced.

The second way is about data integrity. Information can be easily backed up by the provider, ensuring that nothing is lost.

Choose your provider

To decide, it is important to analyse some aspects:

Adequacy

Based on the size and needs of your business, choose the provider that offers scalability, allowing you to increase or decrease storage capacity and number of addresses.

Security tools

Check if the provider has features such as anti-spam and phishing filters, which means that employees do not waste time and are not subject to threats, which bring the risk of virtual attacks or data destruction.

Storage

Today, cloud storage is critical as it is secure and scalable. Therefore, there is no need to worry about space to store information contained in conversations, files received and sent.

Usability

The provider needs to offer a system that is deductive, self-explanatory, and practical, so as not to waste time and focus on the most essential activities.

Cost benefit

Like any service, prices are directly related to quality. Try to make a quote between different providers. If you find a price well below average, it probably doesn't deliver everything you need, such as security tools and support.

These are just a few of the many benefits your organization can gain from hiring a corporate email provider. When choosing your provider, look for indications and prefer a company already consolidated in the market.

Count on the ON IT HUB team to evaluate, configure, deploy and/or migrate your corporate email service.